Planning a conference or attending a business event in Ireland? You might be able to reclaim VAT, saving your business money on travel, registration, and accommodation for a qualifying conference.
This guide explains how VAT recovery on conferences works in Ireland, who can claim it back, and what steps to follow.
What Is VAT and When Does It Apply to Conferences?
VAT (Value Added Tax) is added to most business event costs in Ireland, such as venue hire, conference tickets, hotel stays, and transport. VAT rates in Ireland differ depending on the use. The standard rate is 23%, and the reduced rate is 13.5%. There is a second reduced rate of 9%.
If your company is registered for VAT in Ireland or within another EU country, there’s a good chance you’re entitled to a conference VAT refund in Ireland.
This applies whether you’re attending as a conference delegate or hosting the event, so long as it’s for business purposes.
Who Can Reclaim VAT on Conferences in Ireland?
You may be eligible for VAT recovery if:
- Your business is VAT-registered in Ireland or the EU, you can check on VEIS now.
- You attend conferences or business events for work purposes
- You hold valid VAT invoices
- The event is not classed as entertainment or personal
Non-EU businesses can also reclaim VAT, provided there’s a reciprocal agreement in place.
Step-by-Step: How to Reclaim VAT on Conferences
1. Register for VAT (If Required)
If you’re not already registered, Irish-based businesses can do so through Revenue’s ROS portal.
EU businesses not registered in Ireland don’t need to register, they can claim through their own country’s refund portal.
2. Gather All VAT-Compliant Documentation
You’ll need:
- A full VAT invoice (not just a receipt)
- Proof of payment
- Conference confirmation
- Accommodation invoices with VAT shown
The supplier’s VAT number must be visible on the invoice. All venues that Conference Dublin promotes can supply you with a full VAT invoice.
3. Submit the Right Forms
- Irish businesses: Claim VAT through your regular VAT return (Form VAT 3).
- EU businesses: Use your national EU VAT Refund Portal.
- Non-EU businesses: Apply using Form VAT 60O via Revenue.ie.
📅 Deadline: Claims must be submitted by 30 September of the following calendar year.
Common VAT Refund Mistakes to Avoid
Many businesses miss out on their refund by making avoidable errors. One of the most frequent issues is submitting basic receipts instead of full VAT invoices, which Revenue won’t accept.
Another common problem is missing the submission deadline, claims for the previous calendar year must be in by 30 September, and late applications are typically rejected.
Some companies also try to reclaim VAT on non-business expenses like entertainment or personal travel, which aren’t eligible. Business entertainment is allowable.
Finally, failing to keep a clear record of the event’s business purpose can lead to delays or denials, especially for international claims.
Useful Resources
- Revenue.ie VAT Refunds
- Your company accountant or VAT advisor
- Hotel Conference organisers (ask for VAT-compliant invoices)
Why Dublin Is a Smart Choice for Business Events
Not only can you reclaim VAT on most conference expenses in Ireland, Dublin offers direct access from Europe and the US, excellent event venues, and a wide choice of top conference hotels.
If you’re planning your next event, explore these five Dublin hotels that offer professional conference facilities, business-friendly services, and convenient VAT invoicing:
Search, compare, and book
your Dublin conference venue with confidence, then get your VAT refund sorted. Simple.
Did you know things like business activities for a conference such as advertising costs, professional fees and training costs are vat deductible too. If you’re unsure you can find out more about these on tax websites like the Irish Tax institute.
Search, compare, and book
your Dublin conference venue with confidence, then get your VAT refund sorted. Simple.
Did you know things like business activities for a conference such as advertising costs, professional fees and training costs are vat deductible too. If you’re unsure you can find out more about these on tax websites like the Irish Tax institute.
